AS Tallink Grupp Notice calling Annual General Meeting
OREANDA-NEWS. CORRECTION: AS Tallink Grupp Notice calling Annual General Meeting
AS Tallink Grupp has amended the 23 May 2016 notice of calling the Annual General Meeting. Pursuant to the amendment the penultimate sentence of point number two of the agenda shall be read as follows: “The list of the shareholders entitled to dividends shall be fixed as at 30th June 2016, 11.59 PM.”
Section 4.2.4 of point number four of the agenda has been amended as follows: “the list of the shareholders entitled to receive the payments arising from the reduction of the book values of the shares shall be fixed as at 30th June 2016, 11.59 PM.”
Dear Shareholder of AS Tallink Grupp
The Management Board of AS Tallink Grupp, registration code 10238429, location and the address at Sadama 5/7, 10111 Tallinn, is calling the Annual General Meeting of Shareholders on 14th June 2016 at 11:00 AM in the conference centre of Tallink SPA & Conference Hotel, at the address Sadama 11a, Tallinn.
Registration of participants at the Annual General Meeting begins at 10:00 AM.
Agenda of the Annual General Meeting and the proposals of the Supervisory Board and the Management Board regarding the points of agenda:
1. Approval of the Annual Report of the financial year 2015
To approve the Annual Report of the financial year 2015 of AS Tallink Grupp presented by the Management Board.
2. Proposal on distribution of profits
To approve the following profit allocation proposal of AS Tallink Grupp prepared by the Management Board:
1) To approve the net profit of the financial year of 2015 in the sum of 59,070,000 euros;
2) To allocate 2,954,000 euros from the net profit to the mandatory legal reserve;
3) To pay dividends to the shareholders 0,02 euros per share, in the total amount of 13,398,000 euros;
4) 42,718,000 euros to be transferred to the retained earnings.
The list of the shareholders entitled to dividends shall be fixed as at 30th June 2016, 11:59 PM. Dividends shall be paid to the shareholders by transfer to the bank account of the shareholders on 5th July 2016.
3. Introduction of share without nominal value and amendment of Articles of Association
3.1. To introduce shares without nominal value.
3.2 In connection with the introduction of share without nominal value, to amend the Articles of Association of AS Tallink Grupp as follows:
3.2.1 To amend Article 2.2 of the Articles of Association and word it as follows:
"The minimum number of the shares of the company without nominal value is 600,000,000 and the maximum number is 2,400,000,000 registered shares of one class. Each share shall grant 1 (one) vote to the shareholder at the General Meeting. The company shall have electronic share register and those entered in the share register shall be deemed the shareholders. Share certificate shall not be issued."
3.2.2. To amend the first sentence of Article 8.1 of the Articles of Association and word it as follows:
„A shareholder shall be paid a part of the profit (dividend) according to the book value of the shareholder’s shares.“
3.3 With the introduction of share without nominal value, AS Tallink Grupp has 673,817,040 shares without nominal value and the share capital is 404,290,224 euros, and the book value of one share amounts to 0.60 euros.
4. Reduction of share capital
4.1 The reason for reducing the share capital is improving the capital structure and favouring the return on equity. Company has no need to own share capital within the registered amount and the requirements that legislation imposes on share capital will also be fulfilled in the case of the reduced share capital.
4.2 The share capital shall be reduced as follows:
4.2.1 the share capital shall be reduced on account of 3,935,000 own shares held by the company, which total book value amounts to 2,361,000 euros, cancelling the aforementioned shares. As a result of cancellation of own shares, the company shall have 669,882,040 shares, which book value amounts to 401,929,224 euros.
4.2.2 the share capital shall be reduced by the reduction of the book value of the shares, as a result of which the book value of one share shall be reduced from 0.60 euros to 0.54 euros, whereas the total number of the shares shall remain the same (i.e. 669,882,040 shares). Based on the foregoing, the share capital of the public limited company shall decrease from 401,929,224 euros by 40,192,922.4 euros, and the new share capital shall be 361,736,301.6 euros.
4.2.3 in connection with the reduction of the share capital, the shareholders will be made monetary payments in the amount of 0.06 euros per share within the term provided by law, but not earlier than 3 (three) months after the entry of the reduction of the share capital in the commercial register.
4.2.4 the list of shareholders entitled to receive the payments arising from the reduction of the book values of the shares shall be fixed as at 30th June 2016, 11:59 PM.
5. Extension of authorities of the members of the supervisory board
Due to the expiry of the term of authority of the members of the supervisory board to extend for the next authority period:
- authority of Mr Kalev J?rvelill as the member of the supervisory board retroactively as from 31.01.2016.
- authority of Mr Ain Hanschmidt, Mr Colin Douglas Clark, Mrs Eve Pant, Mr Toivo Ninnas and Mr Lauri Kustaa ?im? as the supervisory board member as from 18.09.2016.
The work of the members of the supervisory board is remunerated pursuant to the resolution No 5 of 7.06.2012 of the annual general meeting.
6. Appointment of an auditor for the financial year 2016 and the determination of the procedure of remuneration of an auditor
- To appoint the company of auditors KPMG Baltics O? to conduct the audit of the financial year 2016.
- The auditors shall be remunerated according to the audit contract to be concluded.
The list of shareholders entitled to participate at the Annual General Meeting shall be determined 7 days before the date of the Annual General Meeting, as at 7th June 2016, 11:59 PM.
The materials of the Annual General Meeting, including the drafts of the resolutions, annual report of the financial year 2015 of AS Tallink Grupp, the auditors’ report, the profit distribution proposal may be examined on the home-page of AS Tallink Grupp by the address www.tallink.com, on the home-page of Tallinn Stock Exchange by the address http://market.ee.omxgroup.com/ and in the office of AS Tallink Grupp at the address Sadama 5/7, Tallinn, 1st Floor, on business days from 09:00 AM to 4:00 PM from the calling of the general meeting until the general meeting takes place.
Questions concerning the items on the agenda may be sent on the e-mail address email@example.com.
A shareholder has the right to receive information on the activities of the AS Tallink Grupp from the Management Board at the General Meeting of AS Tallink Grupp. If the Management Board refuses to provide information, the shareholder may demand that the General meeting decide on the legality of the shareholder’s request or to file, within two weeks after the General Meeting, a petition to a court by way of proceedings on petition in order to obligate the Management Board to provide the information.
The shareholders whose shares represent at least one-twentieth of the share capital may demand an inclusion of additional issues on the agenda of the General Meeting if such demand is presented at least 15 days prior to the date of the General Meeting. The above mentioned documents shall be sent to the public limited company in writing on the address: AS Tallink Grupp, Sadama 5/7, 10111, Tallinn.
The shareholders whose shares represent at least one-twentieth of the share capital may submit to the public limited company a draft resolution for every item of the agenda. This right may not be exercised after 3 days before holding the General Meeting.
For the registration procedure of the Annual General Meeting we ask the following:
Shareholder in person to present the identity document (Passport or ID Card);
the representative of the shareholder in person, the identity document (Passport or ID Card) and the duly signed written Power of Attorney.
The legal representative of a shareholder (legal person) to present an extract (or other similar document) from the relevant commercial (companies’) registry of the country where the legal person is located (Estonian legal persons to provide the extract from the commercial registry card, issued not more than 15 days prior to the date of the General Meeting) and the identity document of the representative.
The authorized representative of a shareholder (legal person) shall present, in addition to the documents listed hereinabove, the written Power of Attorney duly issued by the legal representative of the shareholder. The documents of a shareholder located abroad shall be legalized or certified with apostille unless an international agreement stipulates otherwise. AS Tallink Grupp is entitled to register the above mentioned shareholder as a participant also in case all the requisite data of the legal person and its representative are contained in a Power of Attorney issued to the representative and certified by a notary public abroad and the Power of Attorney is acceptable in Estonia.
A shareholder may notify AS Tallink Grupp of the nomination of a representative and of the withdrawal of the authorization prior to the date of the General Meeting on the e-mail address: firstname.lastname@example.org or by bringing the above mentioned documents to the office of AS Tallink Grupp at Sadama 5/7, Tallinn, 1th Floor on business days from 9:00 AM to 4:00 PM latest by 12th of June 2016 at 4:00 PM and the forms of the documents provided for on the web-page of AS Tallink Grupp at www.tallink.com shall be used.